Adding children and completing their record

Step by step

1. In «Students», click «New student» and fill in their details: name, date of birth, arrival and departure times, food allergy, medical data and consents (photos, medication and outings).
2. Open their record by clicking their name. In «Enrollment periods», click «Add enrollment period» and choose the class, the lunch menu and the dates. A child can only be in one class at a time.
3. In the record, link their parents: create a new one or add an existing one (siblings share parents).
4. In the Documents section of the record you can keep documents for that child, such as a medical report or a signed consent form.

Good to know

• If a child doesn't appear in their class, check that their enrolment period includes today's date.
• The warning icons in the list show who has no consent for photos, outings or medication.
• Food allergies and medical data are only seen by the nursery (warning icon in the “Students” list): they do not appear in daily reports or in the families’ app. If a child needs a special menu, create that category in the Menu (for example, “Gluten-free”) and choose it in their enrollment period: their family will see that menu.
• «Download Excel» exports the full list of children with classes, ages and parents' contact details.
• When a child leaves, mark them as former: their history is kept and they stop appearing in the day to day. Only children with an enrolment in force count for the price.
• At the end of the school year, the “Tidy up students” button in the “Students” list shows the children whose enrolment has ended, so you can mark them as former all at once (and their parents too, if they have no other child at the nursery).

Related guides

• Creating and organising classes
• Adding families and giving them access to the app

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